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QuickBooks: How to record a personal expense made with your company credit card

by on September 6, 2015

As a small business owner, I use my company American Express card for everything. Though I am pretty good about using separate credit cards for personal purchases as opposed to business purchases, some times I just prefer to use my AmEx – insurance, points, ease of use etc.

The question is how do you record the charge in QuickBooks so that you can properly reconcile the account but not show the charge as a corporate “expense”?

According to QuickBooks support, you just need to expense it to your equity account.

Personal expenses from a business checking or credit card account

  1. Go to the Banking menu and click Write Checks or Enter Credit Card Charges, depending on how the payment was made.
  2. Click the Bank Account drop-down list and choose the appropriate checking or credit card account.
  3. In the Pay to the Order of field, enter the name of the payee or vendor.
  4. Enter the amount that was spent.
  5. Click the Expenses tab.
  6. Click the Account drop-down list and choose your owner’s equity account.
  7. (Optional) Enter a memo.
  8. Save the transaction.
  9. To reimburse the company, record a capital investment in your owner’s equity account.

From → QuickBooks

  1. Caroline permalink

    The link is not working

    • Mircea Oprea permalink

      You are correct! So sorry about this and thank you for pointing it out. Probably just remove the link.

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