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QuickBooks: How to record a personal expense made with your company credit card

As a small business owner, I use my company American Express card for everything. Though I am pretty good about using separate credit cards for personal purchases as opposed to business purchases, some times I just prefer to use my AmEx – insurance, points, ease of use etc.

The question is how do you record the charge in QuickBooks so that you can properly reconcile the account but not show the charge as a corporate “expense”?

According to QuickBooks support, you just need to expense it to your equity account.

Personal expenses from a business checking or credit card account

  1. Go to the Banking menu and click Write Checks or Enter Credit Card Charges, depending on how the payment was made.
  2. Click the Bank Account drop-down list and choose the appropriate checking or credit card account.
  3. In the Pay to the Order of field, enter the name of the payee or vendor.
  4. Enter the amount that was spent.
  5. Click the Expenses tab.
  6. Click the Account drop-down list and choose your owner’s equity account.
  7. (Optional) Enter a memo.
  8. Save the transaction.
  9. To reimburse the company, record a capital investment in your owner’s equity account.

How VirtualPBX Works: Follow-Me Call Routing

VirtualPBX is an internet based phone system and auto-attendant service provider. They offer a feature rich yet very inexpensive PBX (Private Branch Exchange) hosted management solution that business owners and managers can tailor to meet their specific company and employee needs.

Follow-Me Call Routing is just one of the many different configurations and options that VirtualPBX’s service can provide. It is also one of the most important first steps in configuring your account and can, therefore, be a little intimidating.

At TenForTek, we understand this and offer supplemental support to our clients once they have activated their VirtualPBX account. We help our clients configure basic settings, develop a greeting script as well as provide other supplemental support to get them up and running as quickly as possible with their VirtualPBX service.

To better serve our clients at TenForTek, we created a simple diagram to illustrate this feature, and show why VirtualPBX is a great fit for their business phone needs.

How VirtualPBX Works: Follow-Me Calling

How VirtualPBX Works: Follow-Me Calling

If you would like to learn more about how TenForTek can set up and configure your business with VirtualPBX, please contact us by dialing 1-877-986-2446 or go to our web site at tenfortek.com/virtualpbx.

TenForTek - Web, Data and Business Support Services

TenForTek | Web, Data and Business Support Services
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How to Enter Multi-Line Monthly Credit Card Interest Finance Charges in QuickBooks

Banking > “Enter Credit Card Charges”

QuickBooks Premier 2012

Currently, in the QuickBooks Premier credit card reconcile window you can only enter in one combined interest charge. This is fine if you have not done any balance transfers to or cash advances from your business credit card. If you have done more than just purchases, you will see multiple line items on your credit card statement. Usually they are “Purchases”, “Cash Advances”, and “Balance Transfer/Checks” and in that order. What I do, and please confirm with your accountant, is enter in the interest charges through the “Enter Credit Card Charges” window. I like to see at the end of the month/year in reports just what my credit card issuing bank is charging me per each balance.

In the Enter Credit Card Charges window:

Credit Card: Is the credit card that is charging you interest. For example title: “Visa (0000)” Replace the zeros with the last four digits or your credit card.

Purchased From: You need to set up a “Vendor” account for this Credit Card. Yes they are a bank but also a vendor. For example title: “[Bank Name] Visa (0000)”

Expenses: Account: I suggest that you set up under Expenses > “CC Finance Charge” something that differentiates between the three mentioned: “Purchases”, “Cash Advances”, and “Balance Transfer/Checks”. For example: “CC Finance Charge: Purchases”, “CC Finance Charge: Cash Advances”, “CC Finance Charge: Balance Transfer/Checks”

This way you will have your finance charges broken out for detailed reporting.

Note: If your “Balance Transfer” annual/daily interest rate is not the same or lower than your “Purchases” annual/daily interest rate, get a different credit card.

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TenForTek | Web, Data and Business Support Services
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How to Show Line Numbers in SQL Developer

Tools > Preferences > Code Editor (expand) > Line Gutter > check “Show Line Numbers”

SQL Developer 4.0

On the main menu, select “Tools”, then “Preferences”. This will open up the “Preferences” window.

Code Editor SQL Developer

Code Editor SQL Developer

In the Preferences window, expand the “Code Editor” menu. Then select “Line Gutter”. This will open up the Line Gutter settings.

Code Editor: Line Gutter SQL Developer

Code Editor: Line Gutter SQL Developer

In the Code Editor: Line Gutter select “Show Line Numbers”.

 

TenForTek - Web, Data and Business Support Services

TenForTek | Web, Data and Business Support Services
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Locating the Number Lock on an Apple Keyboard

“Clear” button on Apple Keyboard = “Num Lock” function in Windows

I installed boot camp on my MacBook Pro because I need to be in Windows when working with clients. Still learning, I wanted a quick reference to the the simple keyboard shortcuts, like how to set the “Number Lock” or “Num Lock” in Windows using an Apple Keyboard (it’s the “Clear” button by the way) without having to search and sort through multiple posts.

I found this link helpful: Apple Keyboard Key Assignment for Microsoft Windows and have posted it as a quick reference. Thank you Apple for providing such a detailed reference for us Apple Keyboard using “Boot Camp”-ers.

LINK: Apple Keyboard Key Assignment for Microsoft Windows

TenForTek - Web, Data and Business Support Services

TenForTek | Web, Data and Business Support Services
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How to Fix ElephantDrive Client’s Failure to Open in Windows 7

ElephantDrive

Mircea Oprea | FeaFunBen.com

After updating Java on Windows 7 PC, ElephantDrive backup desktop manager fails to open.

For few days, I noticed that my computer was not being backed up by my ElephantDrive backup software. When I tried launching the application from my start menu, all I would see was a brief glimpse of the ElephantDrive application start up screen, and then nothing.

After a couple of emails back and forth with ElephantDrive’s quick support team, I was told that this issue has to do with a conflict created when a Windows 7 user updates Java on their computer. This issue cannot be resolved by just reinstalling ElephantDrive management console over the current version. What I had to do was uninstall both Java and ElephantDrive application, and then reinstall them in the same order (Java, ElephantDrive). Don’t worry, your back up tasks and schedules have not been corrupted, it is just that the desktop client cannot properly load.

Below, I have provided the simple steps that I took to fix this problem both in a short version and long version with pictures on how I got ElephantDrive working once more on my computer.

Note: First, let me say that the below steps worked for me. If configuring your computer settings, removing or installing software on your computer is not your “thing”, then I suggest you call/email tech support or visit your local tech support center. This post is only intended to show how I corrected the problem. If you still wish to try this solution, please do so at your own risk. Okay? Good, here we go . . .

SHORT VERSION:

In Windows 7 select: Start > Control Panel > Programs and Features > Java > Uninstall. Once Java is uninstalled, select: ElephantDrive > Uninstall.

Close all open windows, and reboot computer

Open browser > www.Java.com/en > download correct Java version needed > Install Java > reboot computer

Open browser > home.ElephantDrive.com > download correct ElephantDrive version needed > Install ElephantDrive.

Try reopening ElephantDrive. It should work.

LONG VERSION (with pictures):

Prep for uninstalling ElephantDrive

  1. Make sure that you have your username and password handy
  2. Ensure that they are correct. You can do this by going to http://elephantdrive.com and selecting “Login here” or “My Account”.
  3. If the username and or password are incorrect (can’t login) then work with ElephantDrive to correct this. Better now than when you have to login after the install.
Web ElephantDrive Login

Web ElephantDrive Login

Uninstall ElephantDrive app

Update: According to ElephantDrive support, uninstalling ElephantDrive client is not necessary, as they believe it is only the Java update that is the culprit. I went ahead and uninstalled it as I wanted to do a clean install of ElephantDrive after reinstalling Java.

  1. (For Windows 7) Start > Control Panel > Programs and Features
  2. Select ElephantDrive in the “Uninstall or change program” window list
  3. Select “Uninstall” (wait for process to be completed)
  4. Keep the “Uninstall or change program” window open
Uninstall ElephantDrive

Uninstall ElephantDrive

Uninstall Java

  1. Select Java from the “Uninstall or change program” window list
  2. Select “Uninstall” (wait for process to be completed)
  3. Close the “Uninstall or change a program” window
  4. Reboot computer

Install/Reinstall latest version of Java

  1. Go to http://www.java.com/en
  2. Click on Free Java Download button
  3. Ensure that you have the correct version for your computer
  4. Download and install the latest Java
  5. Reboot computer

Install/Reinstall latest version of ElephantDrive

  1. Go to http://home.ElephantDrive.com/
  2. Download latest version of ElephantDrive for your computer(s)
  3. Install ElephantDrive
  4. Reenter username/password
ElephantDrive Download Window

ElephantDrive Download Window

Confirm that your settings are correct

  1. Click on ElephantDrive in taskbar (hidden icons).
  2. View > Backups
  3. You should see all your scheduled backups from previous installation of ElephantDrive desktop client.
Login to ElephantDrive window

Login to ElephantDrive window

If you are still having problems, please contact ElephantDrive Support they are a really helpful bunch.  Also, don’t panic about your back up tasks, they are still there, just the Java/Client issue is preventing you from seeing them.

Outside of this one issue, I have not had any problem with this company or the backup software client. The whole crew has been very helpful, and quick to respond to my questions.

If you would like to try ElephantDrive Backup, Storage, Sync, and Sharing you can go here: www.ElephantDrive.com

TenForTek - Web, Data and Business Support Services

TenForTek | Web, Data and Business Support Services
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Remote Control for the iPhone 4 Camera and Video Recorder

Belkin's LiveAction Camera Remote

Mircea Oprea | FeaFunBen.com

How to remotely take a picture or record video with the iPhone 4 or iPod Touch camera.

Like most people, I end up taking pictures of family, friends and places with my mobile phone as I don’t always have my camera handy. So when the iPhone 4S came out, I decided to trade in the ol’ BlackBerry, and upgrade to a smartphone that Apple was proudly touting (among other things) as having a new and improved camera. A smartphone with a great camera? For me, it was a no-brainer. After a few days of use, however, I was surprised to discover that in all its glory and technological magnificence, the iPhone 4 does not ship with a self-timer for its camera. You have to get an app for that.

Okay, I’ll admit that downloading a timer app for the iPhone camera is not a big deal. The ability to remotely take a picture or record video, however, is an entirely different story. Yes, it is true that you could hold the phone out and click on the volume “up” button, or even use the headphone’s volume “+” control to take a picture or start the video recorder. These options, however, don’t work very well when trying to get the whole family (including yourself) into the shot and there isn’t some “happy to help” passerby within miles. So, what’s the solution? Belkin’s LiveAction Camera Remote, a Bluetooth enabled remote control designed specifically for the iPhone 4 and iPod Touch camera and video recorder.

Setting up and using the Bekin LiveAction Camera Remote.

Belkin’s camera remote control is made up of two parts: a nifty little fold out stand that slides out and clamps onto the iPhone holding it upright, and of course, the actual remote control.

Belkin’s LiveAction Camera Remote

Though a great idea, some people might find the detachable stand a little cumbersome to use. Because of its vice like grip, you must first remove your iPhone from any protective casing before attaching the stand. If in a bind to find something to prop up your iPhone, however, it is conveniently accessible.

NOTE: I should point out that the stand will not attach to a tripod. If you do need to connect your iPhone or iPod Touch to a tripod, check out a product called the Smartphone Tripod Mount made by iStabilizer. It uses a spring like clamp to hold the iPhone snug while the base attaches to any tripod. I’ll address iStabilizer’s Tripod Mount in another post. Until then you can check it out here: iStabilizer Mount Smartphone Tripod Mount

Now that you have mastered the stand, it is time to set up the remote control. This involves three steps: installing the batteries (included), connecting or “pairing” the Bluetooth device to your iPhone, and finally, downloading the free LiveAction camera application.

Blekin’s LiveAction Camera Remote pairing process is simple and straight forward. After ensuring that your iPhone is in Bluetooth pairing mode (Settings > General > Bluetooth “on”), press the “Pair” labeled button located on the side of the remote control to activate the “discovery” setting. When asked to add the remote control to your iPhone’s list of accepted Bluetooth devices, select “yes”. Done. The only thing left to do is download and install Belkin’s LiveAction camera application which can be found on Apple’s online app store.

Belkin LiveAction Camera Remote for the iPhone 4 and iPod Touch Camera

With the batteries installed, the remote control paired and the LiveAction application launched, you are ready to begin remotely snapping away. The remote control has a large black button to control the camera, and a smaller red button for the video (click once to start, click again to stop).

Is it right for you?

If you need to be able to take pictures or record video without having to hold the iPhone 4, then Belkin’s LiveAction Camera Remote might be the right accessory for you. I paid $39.99 plus tax, which will probably come down as more remotes enter the market. What was included in my purchase was the remote control, detachable stand, two AAA batteries (Duracell) and directions on how to download the free LiveAction app from the iTunes app store. Belkin claims that the LiveAction Camera Remote works at a maximum distance of 30 feet, or 9.1 meters, as well as with the iPod Touch. I am using my remote with my iPhone 4S.

Also of note, there is a very slight lag from when clicking the button to when the camera actually takes the picture. Because it is a Bluetooth remote, I expected this so don’t feel that it is an issue of any concern. What I didn’t expect, however, was how the remote will also start or stop your iPhone’s music player (red video button will advance it to the next song) if your LiveAction app is closed. Bug? Probably. Annoying? Not really, as your remote will most likely be switched “off” to save battery life when not needed.

Some final thoughts.

I have found that despite a slight lag time, starting up the music player if the app is closed, or even the less than perfect clamp stand, Belkin’s LiveAction Camera and Remote does exactly what I need it to do, and very well at that. True, the LiveAction app might be yet another layer between the user and the iPhone 4 camera, at least it comes with a self-timer.

Get it here: Belkin LiveAction Camera Remote & Stand for iPhone on Amazon

TenForTek - Web, Data and Business Support Services

TenForTek | Web, Data and Business Support Services
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PowerPoint 2010 Crashing on Win 7 Boot Camp Fix

Mircea Oprea | FeaFunBen.com

How to fix Microsoft PowerPoint 2010 crashing when typing in text.

I have Microsoft’s Office 2010 installed on my MacBook Pro and am running Microsoft’s Windows 7, 64 bit (boot camp). When trying to use PowerPoint for the first time since installing MS Office 2010, the program would crash whenever I started typing in text. After doing a little research, I found out that this is due to a bug in the Office installation (on Mac hardware) that shows up only when trying to run the PowerPoint application. Here is the easy fix that I used.

SHORT VERSION:

First, let me say that this is what worked for me. If configuring your computer settings is not your “thing”, then I suggest you call/email tech support or visit your local tech support center. This post is only intended to show how I corrected the problem. If you still wish to try this solution, please do so at your own risk.

In Windows 7 select – Start > Control Panel > Region and Language > Keyboards and Languages > Change keyboards… > Add > English (United States) > Keyboard > United States > “US” – [make sure this is checked].

Then select – OK > OK > OK

Try reopening PowerPoint and type in a title. It should work.

LONG VERSION (with pictures):

In Windows 7 select “Start” icon then “Control Panel”.

win 7 Control Panel

Windows 7 Control Panel (fig. 1)

Once in the Control Panel, select “Region and Language”. This will open up the computer’s Region and Language settings.

Region and Language Settings

Region and Language Settings (fig. 2)

In the Region and Language settings select the “Keyboards and Languages” tab, then select the “Change keyboards. . .” button. This will open up “Text Services and Input Languages” settings.

Text Services and Input Languages Settings

Text Services and Input Languages Settings (fig. 3)

In the Text Services and Input Languages settings, select the “Add” button and this will open up the “Add Input Language”. Scroll down to “English (United States)”.

Add Input Language Settings

Add Input Language Settings (fig. 4)

At the English (United States) check “US”. If “US” is already checked, then you might have a different issue with your PowerPoint 2010 that is beyond this post.

After checking “US” then select “OK”, again, and again until you are back to control panel.

Final Notes:

Apparently, this issue is only on Apple products as “United States (Apple)” – see fig. 3 – is preset, but “US” is not. I did not have this issue with PowerPoint on any of my Windows 7/64 desktop/laptop PCs.

TenForTek - Web, Data and Business Support Services

TenForTek | Web, Data and Business Support Services
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